THE REPUBLIC OF UGANDA

MINISTRY OF GENDER, LABOUR AND SOCIAL DEVELOPMENT


The Court Administration.

The Court Administration is headed by the Ag. Registrar of the Court.

The Court Registrar is responsible for fixing Court Hearings and also Causelisting all registered -pending cases for the Court session

The Court Registrar has all the supervisory powers over any other staff members at the Court who are appointed by the Public Service. The Court staff report to the Registrar who is their immediate supervisor. The Court Registrar also executes all other related administrative work and is assisted by the appointed staff. The current Industrial Court staff positions are;


Accountant.

The accountant is involved in accounting work involving the application of accounting theory and practice to the design, installation, and maintenance of accounting systems under the direction of the Finance Program Manager.

There is extensive contact with judicial officers, court staff, clients, and other state government departments. His/her essential Job functions are;

  • Maintaining financial accounts including design and maintenance of basic appropriation, grant, and expenditure accounts.
  •  Auditing financial expenditures and ensuring procedures for proper coding and payment of departmental obligations
  • Monitoring the system to insure adequacy of funds and legality of payments.
  • Ensuring files are maintained of supporting documents for financial transactions.
  •  Assisting Finance Program Manager by maintaining a variety of financial accounts and records and preparing reports for particular program areas, including those supported by grants.
  •  Preparing financial reports and basic financial data for budget planning and preparation.
  •  Processing payroll for court employees using state HRMS system.
  • Ensuring that courts receive legal materials and office supplies as needed.
  •  Invoicing, collection and deposit of reimbursements.
  • Prepares reports to assist in cost cutting measures.

This position is responsible for all duties defined and other duties as assigned such as training other employees.

The job entails the operation of various types of electronic equipment and new equipment may be introduced at any time.


ICT Officer (System Administrator)

His Key role is to manage the overall technology infrastructure for the Court including planning, implementation and management of the software applications and hardware infrastructure that support Court Operations. However, in general he is also responsible for the general computer support upgrades, software installations, license management, server set up and management, network and printer support, deployment of equipment and management of inventories end user support.

He is also in charge of providing user training on common business applications and use of the  ICT systems and all IT related activities at the court.


The Court Records Officer

His Prime Function is to foster positive records management practices in the Court and to be the departmental contact on records management matters. His schedule of daily activities include opening case files and registration, Receiving and filling Court documents, Placing before Registrar for endorsement, Sealing Court documents, Verification of Circuit files and Registry Maintenance.


Mediators

This Court has adopted Mediation as one of the strategies to reduce case backlog. The mediator is not a judge and does not render a decision or impose a solution on any party. Rather, the mediator helps those involved in the dispute talk to each other, thereby allowing them to resolve the dispute themselves. The mediator manages the mediation session and remains impartial.

Also the Mediator is responsible for compiling Monthly mediation reports and returns.


Court Clerks

The Clerk of Court, is an officer of the  Court system who is responsible for maintaining court records with the utmost care and security. Court clerk’s are administrative workers who manage the clerical functions related to the courts. They take on a variety of daily tasks and are a fundamental part of the Court system. Court clerks need to be competent, self-motivated and skilled person to keep the courts running smoothly however, Clerks also perform many other key duties such as research.

  • Court fixing, Updating Judges Diaries, Bringing up daily case files
  • Updating Causelists
  • Notifying panelist of hearing dates and entering Court results in Registers.   

 Court Process Servers.

Process servers are needed in an assortment of tasks such as filing court papers, serving legal documents and document retrieval. Their principal job is to deliver or “serve” legal documents to a defendant or person involved in a court case.


Secretary/Stenographer.

Secretaries have played essential roles in the workforce for a very long time. Stenographers, sometimes called court reporters, are responsible for court proceedings transcription and recordings, typing and extracting hearing notices and all other secretarial work.

They use shorthand and a steno machine/computers to transcribe information and commit it to the public record.